I. Purpose
The purpose of this policy is to accommodate the absence of any member of the public body due to military duty, a medical condition, or a statewide or local state of emergency or state of disaster declared pursuant to law or charter by the governor or a local official or local governing body that would risk the personal health or safety of members of the public or the public body if the meeting were held in person

II. Platform
The meeting will be held on a platform that allows two-way communication between remote member(s) and the public.

III. Notice
A. Notices will be posted in the following locations:
i. Library Bulletin Board or outermost door if the library is closed to patrons.

ii. Library Website

iii. Village

iv. Post Office

B. The notice will contain the following information:

i. Date of the meeting

ii. How to attend the meeting

iii. How to make accommodation requests

iv. How to contact remote members before the meeting

v. Meeting Agenda

IV. Announcement
A public announcement will be made at the outset of the meeting by any remote member(s) and will be included in the meeting minutes. The announcement will contain the following information:

A. That the member is in fact attending the meeting remotely.

B. The member’s physical location (county, city, township, or village and state), if the member is attending the meeting remotely for a purpose other than for military duty.

Approved 01/04/2021